Migori County Jobs HEALTH RECORDS AND INFORMATION OFFICER- ONE (1) POST REF: MCPSB / 237/2018 (a) Duties and Responsibilities: i. Receiving patients in the hospital reception(CCC). ii. Registering and booking appointments for patients/clients(patient scheduling) iii. Storing and retrieving medical Records and Documents. iv. Gathering data from different sources e.g Laboratory, X-Ray, etc. v. Maintaining Record safety and Confidentiality in the CCC. vi. Support adoption of monitoring and evaluation tools for the HIV prevention, care and treatment program. vii. Perform data entry into the Ministry of Health database (DHIS) including triangulation of data and collation into MOH summary tools (MOH 731 and 711) actively interrogate data for discrepancies, errors, and missing data, in order to verify the accuracy and validity of the data. viii. Updating the Electronic Medical Records on daily basis. ix. Undertake data analysis relevant to project activities and dissemination at facility level. x. Work closely with the clinical team and community link persons in data collection, review of facility data and data for community activities with a view of identifying missed opportunities in HIV service delivery and strengthening the referral mechanism. xi. Assisting with the production of summary tables and graphics for health facility data and provide monthly performance feedback to health facilities on HIV service delivery against set targets. xii. Support clinical and community staff in utilization of data collection tools, collation and dissemination of data. xiii. Review facility achievements against indicator targets with a view to strengthening reporting as well as decision making. xiv. Support the M&E Officer in organising identified program assessments such as DQA, CQI and need assessment for CME on data tools and data management. xv. Keep up to date facility related data and reports for reference by the program team as well as other stakeholders. xvi. Providing data for internal (MOH) and donor reports xvii. Editing patient case Records xviii. Directing patients to the relevant clinics or consulting rooms. xix. Enhance team work and management cohesion of the facility staff xx. Directly supervise the data clerks and indirectly supervise community link persons in the facility on all M & E areas xxi. Ensure that all HIV related tools are available in the facility by timely ordering of the required tools and forms (b) Requirement for Appointment i. Must be a Kenyan Citizen. ii. Must be a holder of a Diploma in Health Records and Information Technology from a recognized Institution in Kenya. iii. Have at least 2 years experience in CCC . iv. Must have a certificate in basic computer packages v. Must have knowledge on functions and operation of electronic medical records. vi. Familiar with HIV/MOH data collection and reporting tools. vii. Excellent verbal and written skills as well as good organizational and team building skills. i. Must satisfy the requirements of Chapter six of the constitution of Kenya 2010
